Inter-institutional agreement between programme countries

Agreement duration: 2014 - 2023

The institutions named below agree to cooperate for the exchange of students and/or staff in the context of the Erasmus+ programme. They commit to respect the quality requirements of the Erasmus Charter for Higher Education in all aspects related to the organisation and management of the mobility, in particular the recognition of the credits awarded to students by the partner institution.

A. Information about higher education institutions

Name of the institution (and department, where relevant)	Erasmus code	Institutional Coordinator Contact details (email, phone)	Departmental Coordinator Contact details (email, phone)	Website (eg. of the course catalogue)
Aristotle University of Thessaloniki	G THESSAL01	Institutional Coordinator/Head of the Office: Full name: Georgiadou Ioanna Address: Department of European Educational Programmes, Administration Βuilding, 54124, Thessaloniki, Greece Tel: +30 2310 995293 Fax: +30 2310 995292 Email: Erasmus-agreements@auth.gr	Departmental Coordinator: Full name: Professor Chatzopoulos Alkiviadis Department: School of Electrical and Computer Engineering Address: Faculty of Engineering, bulding D, Div. of Electronics and Computers Tel: +302310996305 Fax: +30 2310 996447 Email: alkis@ece.auth.gr	General University Webpage: http://www.auth.gr For Erasmus+ students: http://www.eurep.auth.gr/index.php?lang=en Course catalogue: http://qa.auth.gr/en/studyguide/
Universiteit Gent	B GENT01	Institutional Coordinator/Head of International Office: Full name: Cochez Geneviève Address: International Relations Office, Sint-Pietersnieuwstraat 2, 9000 Gent, Belgium Tel: +32 9 264 70 16 Fax: +32 9 264 31 31 Email:Genevieve.Cochez@UGent.be	Departmental Coordinator: Full name: Professor De Vos Alexis Address: Tel: 0032-92643376 Email: Alexis.DeVos@elis.ugent.be	General University Webpage: http://www.ugent.be For Erasmus students: http://www.ugent.be/en/exchange Course catalogue: http://www.ugent.be/en/education/coursecatalogue

B. Mobility numbers per academic year

FROM [Erasmus code of the sending institution]	TO [Erasmus code of the receiving institution]	Subject area code [ISCED]	Subject area name	Study cycle [short cycle, 1st , 2nd or 3rd]	Student Mobility for Studies [number of students x number of months per student]	Student Mobility for Traineeships	Blended mobility option
G THESSAL01	B GENT01	0714 (523)	0714 (523) - Electronics and automation	1st 2nd 3rd	1 students x 6 months		No
B GENT01	G THESSAL01	0714 (523)	0714 (523) - Electronics and automation	1st 2nd 3rd	1 students x 6 months		No

FROM [Erasmus code of the sending institution]	TO [Erasmus code of the receiving institution]	Subject area code [ISCED]	Subject area name	Study cycle [short cycle, 1st , 2nd or 3rd]	Staff Mobility for Teaching [number of staff members x number of days per staff member]	Staff Mobility for Training
G THESSAL01	B GENT01	0714 (523)	0714 (523) - Electronics and automation	1st 2nd 3rd	1 staff member x 20 days
B GENT01	G THESSAL01	0714 (523)	0714 (523) - Electronics and automation	1st 2nd 3rd

Additional information:

C. Recommended language skills

The sending institution, following agreement with the receiving institution, is responsible for providing support to its nominated candidates so that they can have the recommended language skills at the start of the study or teaching period:

Receiving institution [Erasmus code]	Optional: Subject area	Language of instruction 1	Language of instruction 2	Student Mobility for Studies [Minimum recommended level: B1]	Staff Mobility for Teaching [Minimum recommended level: B2]
G THESSAL01		Greek	English	B2 - Vantage
G THESSAL01		Greek	English		C1 - Effective Operational Proficiency
B GENT01			Dutch	B2 - Vantage
B GENT01			English	B2 - Vantage
B GENT01			Dutch		B2 - Vantage
B GENT01			English		B2 - Vantage

For more details on the language of instruction recommendations, see the course catalogue of each institution

D. Additional requirements

1. Aristotle University of Thessaloniki:

Courses at Aristotle University of Thessaloniki are normally taught in Greek. However, there are courses in other languages too, especially at the Foreign Language Faculties, Faculty of Law (courses in English, French and German language), School of Journalism & Mass Communication, and School of Economics. In all other cases, there are special arrangements for LLP/Erasmus students, such as assignment of essays in English with the use of English bibliography in small groups of students.

Information concerning courses and other academic matters can be obtained at the web site of the University http://www.auth.gr/en/faculties

Greek Language courses for Erasmus+ students

There are courses organized specifically for Erasmus+ students with the support of the EU at the beginning of each semester: in October and in March (beginners’ level). Moreover there are on-line courses at the beginning of each semester.

You can find more information at the School of Modern Greek Language of AUTh: http://smg.web.auth.gr/wordpress/?lang=en

Information on the website: http://ec.europa.eu/education/erasmus/doc902_en.htm

Students with disabilities

Social and Health Policy Committee of AUTH was established in 1997 with the aim to facilitate students with disabilities. Services have been developed and updated according to European and International standards. There are several fields that Social and Health Policy Committee is getting involved, always aiming to make student life easier so that all students can focus on their academic demands.

Services available

Students with visual impairment

- Converting books or notes in any file the student is using to study (text to speech, print them in Braille etc)

Students with hearing disabilities

- Interpretation in Greek Sign language everywhere in the campus of our University during working hours.

- Unfortunately we do not provide interpretations in other foreign sign languages.

Students with mobility disabilities

- We provide transportation to students with mobility disabilities from their residences to the campus and vice versa in an everyday basis.

Services to all students

- blood donation days

- connect students with other institutions so that they will be given the professional care they need depending on their issue.

Social and Health Policy Committee is always personalizing its services adjusting them to the needs and wills of every single student.

Contact details: Tel. (+30) 2310 995360, (+30) 2310 995386, (+30) 2310 991376
E-mail: socialcom@ad.auth.gr

2. Universiteit Gent

Ghent University has facilities for students with a learning or physical disability. Disabled students can rely on the support service 'Cursief, student & disability', which offers material, technical, and social aid. More information can be found on the following website: www.UGent.be/en/facilities/support.

E. Calendar

1. Applications/information on nominated students must reach the receiving institution by:

Receiving institution
[Erasmus code]

Autumn term
[month]

Spring term
[month]

G THESSAL01

30th June

30th November

B GENT01

May 15th

November 15th

Exceptions are the Faculty of Medicine (Depts. of Movement and Sports Sciences and Rehabilitation Sciences and Physiotherapy) and the Faculty of Sciences and information about the application procedure is found on www.UGent.be/en/teaching/admission/exchangestudent/application.htm

Aristotle University of Thessaloniki:

2. Following the receipt of the paper application (printed online application), AUTH will send its decision within 4-6 weeks.

3. A Transcript of Records will be issued by the receiving institution no later than 5 weeks after the assessment period has finished at the receiving HEI.

Universiteit Gent

We will send our decision within 6 weeks.

A Transcript of Records will be issued no later than 5 weeks after the assessment period has finished at our institution.

4. Termination of the agreement

In the event of unilateral termination, a notice of at least one academic year should be given. This means that a unilateral decision to discontinue the exchanges notified to the other party by 1 September 20XX will only take effect as of 1 September 20XX+1. The termination clauses must include the following disclaimer: "Neither the European Commission nor the National Agencies can be held responsible in case of a conflict."

F. Information

1. Grading systems of the institutions

Aristotle University of Thessaloniki:

A scale of 1 to 10 applies to the marks of each subject in the Hellenic Higher Education

8,5-10	Άριστα (Arista) - Excellent
6,5-8,49	Λίαν Καλώς (Lian Kalos) – Very Good
5,00-6,49	Καλώς ( Kalos) - Good
0-4,99	Ανεπιτυχώς ( Anepitychos) - Fail

Universiteit Gent

Ghent University is fully committed to the correct and objective conversion of grades obtained abroad. From the very beginning it has applied the old ECTS grading scale based on statistical distribution tables for all its students. Gent is also the coördinator of the EGRACONS project (www.egracons.eu), which aims at developing a European conversion tool. Depending on the faculty and programme, grades at UGent vary between 10 (pass mark) and 20. The average grade is either 13 (Bachelor) or 14 (Master) and 19 and 20 are almost never given (less than 1%). Even 18 is rare. On the transcript of records for each course unit, the percentage of students that obtain the same grade for the reference group is given, as well as the percentages of students who obtain a lower grade and those that obtain a higher grade. This corresponds to a condensed distribution table. The correct conversion of grades from Gent (for incoming students) depends on the availability of grading tables at the home university for the reference group that the student belongs to.

2. Visa

The sending and receiving institutions will provide assistance, when required, in securing visas for incoming and outbound mobile participants, according to the requirements of the Erasmus Charter for Higher Education. Information and assistance can be provided by the following contact points and information sources:

Institution
[Erasmus code]

Contact details
(email, phone)

Website for information

G THESSAL01

Incoming Students:
Ms. Sofia Fourlari tel. +30 2310995166
Ms. Vasiliki Mpoukla tel. +30 2310 991391
email: erasmus-incoming@auth.gr

http://www.eurep.auth.gr/index.php?lang=en

B GENT01

Mrs.Carole Pisavet

Incoming exchange student adviser

Phone:+32 9 264 70 15

Email:Carole.Picavet@UGent.be

http://www.ugent.be/en/exchange

3. Insurance

The sending and receiving institutions will provide assistance in obtaining insurance for incoming and outbound mobile participants, according to the requirements of the Erasmus Charter for Higher Education.

The receiving institution will inform mobile participants of cases in which insurance cover is not automatically provided. Information and assistance can be provided by the following contact points and information sources:

Institution
[Erasmus code]

Contact details
(email, phone)

Website for information

G THESSAL01

Incoming Students:
Ms. Sofia Fourlari tel. +30 2310995166
Ms. Vasiliki Mpoukla tel. +30 2310 991391
email: erasmus-incoming@auth.gr

http://www.eurep.auth.gr/index.php?lang=en

B GENT01

Mrs.Carole Pisavet

Incoming exchange student adviser

Phone:+32 9 264 70 15

Email:Carole.Picavet@UGent.be

http://www.ugent.be/en/exchange

4. Housing

The receiving institution will guide incoming mobile participants in finding accommodation, according to the requirements of the Erasmus Charter for Higher Education.

Information and assistance can be provided by the following persons and information sources:

Institution [Erasmus code]	Contact details (email, phone)	Website for information
G THESSAL01	Incoming Students: Ms. Sofia Fourlari tel. +30 2310995166 Ms. Vasiliki Mpoukla tel. +30 2310 991391 email: erasmus-incoming@auth.gr	http://eurep.auth.gr/en/accommodation-list
B GENT01	Mrs. Myriam Van den Branden - E-Mail: Myriam.VandenBranden@UGent.be	http://www.ugent.be/en/facilities/housing

G. SIGNATURES OF THE INSTITUTIONS (legal representatives)

Institution
[Erasmus code]

Name, function

Date

Signature

G THESSAL01

Prof. Dr. Despo Ath. Lialiou
Deputy Rector

B GENT01

Mrs.Genevieve Cochez

Erasmus Institutional Coordinator